Tenvale keeps a record for every security deposit you collect: the escrow bank's name, location, and account number; the date you gave the tenant an escrow receipt; any deposit interest; the dates for a move-in condition statement and the tenant's response; and the deadline to return the deposit.
Massachusetts landlords get the full tracking suite, built around M.G.L. c.186 §15B. Landlords in Connecticut, Rhode Island, Vermont, New Hampshire, and Maine get deposit rules Tenvale has verified against each state's statute. Outside these six states, the figures Tenvale shows are reference only.
What Tenvale tracks on every deposit
For each lease with a deposit, the record holds:
- Escrow bank name, branch location, and account number
- The date you furnished the escrow receipt to the tenant
- Deposit interest (Massachusetts defaults to 5%, or the actual rate the account earns, whichever applies)
- The date you furnished the move-in condition statement, and the date the tenant responded, or the deadline passed
- The deposit return deadline, calculated from the move-out date
Massachusetts: the full §15B timeline
Massachusetts is the state Tenvale tracks most closely. §15B sets one cap and three deadlines Tenvale calculates for you automatically:
- Deposit cap. No more than one month's rent.
- Escrow receipt. Due to the tenant within 30 days of collecting the deposit, and must name the bank, its location, and the account number.
- Condition statement. You furnish it within 10 days of move-in; the tenant then has 15 days to respond with any disagreement.
- Deposit return. Due within 30 days of move-out.
Enter the move-in and move-out dates on the lease and Tenvale works out all four dates for you and displays them on the deposit record.
Connecticut, Rhode Island, Vermont, New Hampshire, and Maine
Tenvale has verified deposit rules for these five states against their governing statutes — deposit caps, escrow requirements where they apply, and return deadlines. Coverage differs by state: Connecticut, New Hampshire, and Maine require an escrow account (with interest requirements in Connecticut and New Hampshire), while Rhode Island and Vermont don't require escrow at all. Return deadlines range from 14 days in Vermont up to 30 days in New Hampshire. Tenvale shows the applicable figures on the deposit record for properties in any of these five states, the same way it does for Massachusetts.
Other states
Outside the six states above, Tenvale can still display reference deposit information, but it has not been checked against that state's statute, and no automated alert fires on it. Treat any figure shown for other states as a starting point for your own research, not a compliance guarantee.
Automated advisory alerts
For properties in the six verified states, Tenvale emails you when a deadline that applies in your property's state is missed. Which alerts can fire depends on what that state actually requires:
- An escrow receipt is overdue, or was sent without complete bank details — in the states that require escrow (Massachusetts, Connecticut, New Hampshire, and Maine)
- The condition-statement response window closes without a tenant reply — Massachusetts only, since §15B is the only verified statute with a condition-statement requirement
- A deposit-return deadline is approaching or has passed — all six states, using each state's own deadline
Each alert cites the statute behind it, so you can see exactly what's triggering it. From there, you're the one who acts — Tenvale does not file anything with a court or agency, and it does not send statutory notices to tenants on your behalf. The alert is a reminder, not an automated filing.
Printable templates
Two templates are available at /templates: a security deposit return letter and a move-in/move-out condition checklist. Both are PDFs you fill in and sign outside Tenvale — the app does not support electronic signatures, so plan to print, sign, and deliver these the way you would any other paper notice.
Related articles
For the day-to-day cost side of running your properties, see Expenses & Reports. For rent due dates and how late fees are calculated, see Late Fees.
Need help?
Email support@tenvale.com if a deposit record's dates look wrong, or if you have a question about how Tenvale calculated a deadline.